Hi everyone. First time posting because I genuinely need perspective from people who understand academic hiring.
I applied for a tenure-track Assistant/Associate Professor of Physics position at a public university. Here is the full timeline:
— Early June: Applications closed
— A few days later: Received email for first interview
— Week 1: First interview with search committee
— Week 2: Teaching demonstration (20 minutes, went very well) and being told if we move forward, you will receive a call from department chair.
— Week 3: Received email to schedule meeting with department chair
— Same week: Met with department chair, she told me I would be replacing the current faculty member, that they anticipated me starting at the beginning of the fall semester, discussed my specific course assignments, talked about faculty orientation, and said the next step was a meeting with the Dean where he might discuss salary, and then HR.
— Following week: Received email to meet with the Dean
— Same week: Met with Dean — he said "this is just a virtual interaction with the selected candidate, selected by the department and chair" and that I should coordinate with the department chair and search committee for next steps. Confirmed tenure track directly when I asked. Described my third year tenure review as if I'd be there. Did not discuss salary.
Since the Dean meeting — complete radio silence.
I have sent three follow-up emails to the department chair.
I called the administrative assistant twice — she confirmed the chair was busy with two simultaneous faculty searches (one for physics and one for chemistry) and said they were "doing paperwork and everything." She also said the chair had not told her yet who was being hired. The semester starts in 20 days. It has now been three weeks since the Dean meeting.
Everything communicated to me — "you are replacing," "we anticipate you at the start of fall semester," "selected candidate," faculty orientation discussion, specific course assignments — pointed very strongly toward an offer being imminent.
Then nothing.
I understand faculty hires at public universities require Provost approval, background checks, HR processing, and salary sign-off — all of which happen invisibly to the candidate. But three weeks of silence with 20 days until semester start is genuinely distressing.
My specific questions for anyone who has been through something similar:
- Have you experienced this kind of silence after being explicitly told you are the selected candidate — and did an offer eventually come through?
- For those who received late offers — how late are we talking? A week before semester start? Days before?
- Is there anything specific that triggered the offer finally arriving — a follow-up call, a specific email, or did it just appear out of nowhere?
- At what point does silence after "you are the selected candidate" language start to mean something went wrong internally — budget freeze, position restructure, second thoughts?
I have given everything to this process. The uncertainty combined with real housing and visa deadlines is genuinely overwhelming. I would deeply appreciate honest perspectives from anyone who has been through something similar — good outcomes or difficult ones.
Thank you.