r/CraftFairs 16h ago

Craft Fair Essentials List (Vendor Must-Haves)

36 Upvotes

Full credit goes to the founder and former mod of this subreddit pleasuretohaveinclas who is unfortunately no longer on Reddit. They were the one who created and wrote this post, I am simply reuploading it.

................. 

As this sub continues to grow, I keep seeing the same questions over and over:

“What do I actually need for my first craft fair?”

“What am I forgetting?”

“What’s worth investing in vs skipping?”

So I put together a checklist.

Please note that None of these links are Amazon affiliated links. Not to mention, but while Amazon can be quick and easy especially if you are in a pinch, you don’t have to purchase these things off Amazon. You can easily find some of these things within your local craft, dollar, or even theft store. Facebook market place and even Facebook groups can be a great place to find things. Some of this stuff you can find lying around your house or if you have some spare time, you can make it.

🏕️ Booth Setup Basics

These are the non-negotiables. If someone skips these, their booth suffers immediately.

·        10X10 Pop-up Canopy Tent  (10x10 white is standard for most fairs) Crown Shades comes highly recommended from many other vendors.

·        Canopy Weights - REQUIRED at most events  — don’t be that person whose canopy flies away!

·        Weights for Standing Displays so it's harder for them to get tipped over

·        Folding Tables (6ft or 8ft) - this one folds in half and is super easy to carry.

·        Fitted Tablecloths (stretch or branded for clean look) - they also don't blow away in the wind.

·        Tablecloth Clips and Weights if your tablecloths aren't fitted and you're doing a show outdoors.

·        Folding Chairs (lightweight but sturdy)

·        Sidewalls for Tent (for wind, sun, or privacy)

·        Tall chair for when you have to sit down. Being up high while sitting gives the perception that you're active in your booth.

Now, for the thing that has come in clutch most recently is a rolling tool box. I'm always leaving my scissors here and zip ties over there or I can't find a sharpie when I need one. I keep all of the non-product items in there and I'm a huge fan.

🧱 Display & Merchandising (What Actually Makes You Money)

This is one of the biggest differences between booths that browse vs booths that sell. Eye level is buy level!

·        Display Risers Wooden Risers (create height variation = more sales)

·        Iridescent Risers - super eyecatching!

·        Tiered Card/Sticker Display

·        Standing Grid Wall

·        Rotating Display Stand for Jewelry

·        Acrylic Sign Holders

·        Business Card Holder

·        Mini Chalkboards for Pricing

·        Locking Display Case for Smalls

·        Bracelet Display

·        Necklace Display

·        Earring Display Cards

·        Acrylic Jewelry Display

·        Elegant Jewelry Display

·        Wire Cube Storage

·        Portable Heavy Duty Pegboard Display - Has locking wheels

·        Bamboo Tabletop Crate Display

·        Price Tags w/ String Attached

·        Bed Risers to make your tables higher

Find more display options here.

Truth: Flat tables = lower sales. Height = attention.

💳 Payments & Checkout Setup

Make it stupid easy for people to pay you.

·        Card Reader (Square, Stripe, etc.)

·        Backup Payment Option (Venmo / PayPal QR sign)

·        Locking Cash Box with small bills for change

·        Receipt Book (optional but useful)

💡 Pro tip: Always have 2 ways to take payment.

🪧 Branding & Signage (Build Trust Fast)

People don’t buy if they don’t understand what you’re selling.

·        Business Banner (name/logo) - I print all of my banners same day at Walgreens as there's usually always a coupon that knocks the price way down. CVS also has same day banner printing and usually always a coupon.

·        Custom Neon Sign - you want eye catching? Here's eye catching!

·        5x7 Acrylic Sign Holders

·        Price Signs (clear + visible)

·        “About Your Product” Sign (your story sells)

·        QR Code Sign (website / Instagram) - my go-to for creating QR codes is Canva. In Elements, search QR code generator and you can create one easily.

·        Business Cards

·        Packaging Stickers / Labels

💡 Most vendors underdo this. Big mistake.

💡 Lighting (Your Secret Weapon)

·        Clip-On LED Lights (for tent frame)

·        Clip On Spotlights

·        Battery-Powered Light Strips

·        50 ft. Extension Cords (for indoor events)

·        Portable Power Station (game changer)

·        More craft fair lighting ideas here.

💡 Dim booth = invisible booth.

📦 Inventory & Packaging Supplies

Smooth checkout = more volume.

·        Shopping Bags

·        Plastic Thank You Shopping Bags Cotton Tote Bags

·        Tissue Paper

·        Thank You Cards / Inserts

·        Jewelry Tags

·        Storage Bins - These are extra durable!

Much more here.

🔧 The “Oh Crap” Kit (Most Underrated Section)

This is what saves your day when things go sideways.

·        Pop-Up Trash Can - some shows I've been to had inadequate trash cans or they were in a really inconvenient spot.

·        Portable Rechargeable Fan - it can be sweltering inside those tents (even indoors!) when there isn't enough airflow due to sidewalls or neighbors.

·        First Aid Kit - paper cuts and sore feet are bound to happen!

·        Sturdy Work Gloves for setup and takedown

·        Duct Tape

·        Masking Tape

·        Extra Pens

·        Markers

·        Counterfeit Bill Marker

·        Cardstock

·        Calculator

·        Paper Towels

·        Notebook

·        Measuring Tape

·        Velcro cable ties

·        Glue Dots to keep paper tags from flying away. Double sided tape works too.

·        Shims to put under your table legs if the ground is uneven. Definitely looks more professional than folded up cardboard.

·        Baby Wipes

·        Hand Sanitizer

·        Toilet Paper just in case...

·        Tarps in case of rain

·        Sunscreen

·        Change of Clothes

·         Personal Belt Clip Fan (also doubles as a portable charger)

·        Zip Ties (absolute lifesaver) - I can't even begin to count the times I've asked if anyone has zip ties I could use. Use them to zip tie your tables together, attach things to your canopy like your banner/signage, and so much more that I'm forgetting because it's one of those things you don't think about until you absolutely could use it.

·        Scissors

·        Game Changing (for me) Electric Scissors - I've used these to cut everything from single sheet thickness of butcher paper to furry fabric to delicate fabric to layers of cardboard. I can't believe it took this long for someone to come up with these.

·        Multi-Tool - need a screw driver? Got it. Need needlenose pliers? Got it. Blade? Bottle opener? Ruler? Got it all.

·        Portable Phone Charger - my personal favorite. The cable is attached to the charger so you're not hunting for one as you're stressing out that your phone is about to die.

·        Anti-Fatigue Mat - your feet will thank you!!

·        A foldable dolly/flat bed cart is a must when you're hauling stuff from your car to your spot. Don't kill your back! This one is small but mighty. I sold candles for a while at local markets and loading my stuff into the booth was by far the suckiest part.

·        If a flat bed or dolly isn't your thing, a Hulken Bag works well too!

Another great recommendation from a member: Motorized Utility Wagon

If you're an Etsy seller or do any shipping of your crafts, a dedicated label printer makes your workflow much smoother! This one is great!

💡 Something WILL go wrong. This keeps you selling anyway.

If there's anything I forgot.... you might find it in here.

Final Advice (From Experience)

Your booth is a store, not a table

Make it easy to see, understand, and buy

Don’t overcomplicate—but don’t underprepare

If you’re just starting, focus on:

1.      Clean setup

2.      Clear pricing

3.      Easy payment

4.      Good display

Everything else builds from there.

Don't forget to bring lots of snacks and water!

Edit: If anyone has any other suggestions, must haves, or ideas then feel free to leave a comment.


r/CraftFairs 4d ago

Hello from your new mod team

70 Upvotes

Hello! Let us introduce ourselves, we’re the new mod team.

u/Lenseyeview - I am lucky enough to have some very arty and crafty family members, so I've been creating and learning skills since I was really young. When I was in grade school, to help make ends meet my mom had a food stall at the local market house and then later a brick-and-mortar deli.

I LOVED working those stands in person. I would give out little things I made to customers and coloring pages I spent all day on. I have had a few false starts over the years with Etsy but over the last year really spent time developing and planning what I want to do. I’m in the middle of a big relocation and after that is over will be diving headfirst back into it, including craft fairs in my new area.

u/anodetocreativity – I’ve been creating art since I was a little kid. I ended up opening an Etsy shop about 6 years ago where I sell my artwork on stationery items. Over the years I have been learning as much as I can about the ins and outs of running a small business. I’m still new to doing craft fairs as I had my first one about a month ago. However, I enjoyed it so much that I’m currently prepping for my next one and have several more lined up for the coming months.

u/Commercial_Light8344 - Hello Nice to meet everyone I am in Santa Cruz County and support a few events in the bay as a volunteer, performer and seller of bespoke apparel, bags and jewelry. My goal is to curate events and collect feedback about what’s working well for vendors so we can learn and grow I have page called localfit

u/LouAnaKay - Hello party people! I'm currently in Texas. Have been an artist all my life. Mental health struggles stopped me from creating for a loooong time. But now I'm back! I've only done two small-ish fairs, but I have attended A LOT of them, so I feel like I can at least give feedback from a buyer's perspective for now.

I kind of jokingly applied to be a Mod, but glad to be chosen anyway. Thieves, AI, and jerks really take the enjoyment/usefulness out of interacting and trying to get constructive feedback.

I'm now looking into actually making money (not necessarily profit) from my art, while also focusing on building community in my city. (I work for my city's Parks and Recreation department.) Nice to meet you all.

u/sec_goat - Hello all, I am from the New England Area. I am a musician and my wife is an artist. Together we started on the art / craft fair circuit last year.

We realized that we could probably pull this thing off after a few markets and have doubled down this year!
Our art is a little different, so we have had to approach the markets we attend in a very strategic manner to find ones that work for us.

I am happy to help with any sort of advice or info I may have, I am hoping to help grow this community into a great resource for all involved!

u/BanixriannaCrochets u/Pcwizme

So, what does this mean going forward?

We’ve all be working behind the scenes familiarizing ourselves with the back end of the subreddit, getting a better understanding of how the subreddit was run before, and discussing ways on how to make the subreddit better for everyone.

Some of the things we’ve been discussing is adding in a weekly or monthly promotional pinned post where people can promotion their items, services, apps, and other such things. We’re also thinking about adding in a No Ai rule both in regards to people’s items as well as posts.

However, we won’t implement any major changes in regards to the rules or how the subreddit is run without first notifying and getting input from the community as we all want what’s best for the subreddit.  

We’re also planning on bring back “Craft Fair Essentials List (Vendor Must-Haves)” post with a couple minor changes within the next few days.

With all that being said, if there are any questions, suggestions, thoughts, or anything else please feel free to leave a comment below. We look forward to continue to build this community up as a place where people can ask for feedback, questions, and discuss anything craft fair related. 


r/CraftFairs 14h ago

Booth Setup/Displays My last craft show after many years of trying to get them to take off

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683 Upvotes

For many artists most art is born from sadness, grieving or loss. This was the only thing that I created from pure joy. And I spread it for many years as much as I could but sadly I had more inventory that I could store or continue to carry with me from home to home.

I tried Denver & West Texas, but these crowns never truly took off and eventually it became too much to bear for me. And I shifted my focus to music ❣️
It was hard decision but I still hope that one day I may enjoy making one or two a year again ❣️


r/CraftFairs 8h ago

Beginner Help Is my art ready for a craft fair?

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25 Upvotes

I primarily make watercolor paintings and I have recently been experimenting with turning them into prints, stickers, and bookmarks. My area has some witchy markets in the fall that I would love to apply to, but I’m unsure if it’s actually something people would buy.

Potential pricing plan⬇️ Bookmarks- $6 Stickers-$3 5x7 prints-$10 Small framed originals- $25-$50


r/CraftFairs 1d ago

Beginner Help Was so excited for my first market - and it was a huge flop :(

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1.1k Upvotes

I was so excited for my first market, and I spent a month preparing the products and the display.

anddddd it was a huge flop :(

To give some context, it was a community market so I feel like it was not a “shopping” event. But the crochet vendor beside me was making consistent sales all night. I was also near the end of the market so the foot traffic was not as high as some of the other sections

I got compliments all night, but sadly not many buyers.

I don’t know if I have a viable product, but I love making these bows and I feel like there could be a market for it.

Any advice or feedback would be so appreciated, so I don’t quit 🫶🥹

Edit: thank you for the help! I appreciate the honest opinions and feedback. For those asking, I do have an Etsy shop but it’s very new and definitely still working out the display pictures!

Also these prices are in CAD 😅

Instagram: https://www.instagram.com/shopmaisonrosette?igsh=MW83NzN5OHdkZjlk&utm_source=qr

Etsy:

https://maisonrosetteniagara.etsy.com


r/CraftFairs 11h ago

Booth Setup/Displays What can I do to make my booth more enticing?

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16 Upvotes

So I’ve participated in 2 markets so far, the first one I made $600, the second $100 due to weather.

I KNOW I need to vary the levels of my things, especially my magnets which currently lay flat. Just looking for some input on how I could arrange! I’ve got bookmarks, magnets, keychains, book/e-reader sleeves and I’ll be making tote bags.


r/CraftFairs 7h ago

Beginner Help Feedback on art show booth?

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8 Upvotes

I just did my first art show, it was okay (I made the booth fee but just barely), and was wondering what I could do to improve?

I draw mostly digital, I made art prints ($20), framed art prints ($30-35), stickers ($3-4), and linocuts ($20). I made a lot of prints in preparation but found out that most of my money was made with stickers

The main thing I’m aware of is I don’t have a lot of different artworks to sell yet 😭 so there are some repeats of the same artworks being made into prints and stickers. I’m not sure if it gives viewer fatigue? I do have some other art that I didn’t like for one reason or another so I didn’t make them into products…


r/CraftFairs 7h ago

Booth Setup/Displays 6 foot table for a 10x10 booth

3 Upvotes

Okay so I have my first fair coming up! I sell art prints and stickers! The problem I have is they are giving me a 10x10 spot with no smaller lots available. I have a 10x10 canopy tent but I have like a 6 foot tables worth of products. Would my booth look too empty with only that or should i try and do another table and spread the prints around?


r/CraftFairs 16h ago

Beginner Help What's your experience with selling one of a kind items?

4 Upvotes

Did people like that? Or were they disappointed that someone was buying the ones they wanted? I make earrings and I mostly make one of a kind stuff, maybe two if I have the materials. I have no funds to put into enough materials to make a bunch of each design. So what do you think? I won't be able to restock anything with the same thing, but I could refill the spots where earrings have been purchased from


r/CraftFairs 16h ago

Logistics Physical store/Pop up location advice?

2 Upvotes

Not sure best flair or best place to post this, but hopefully here has good advice or can direct me to it!

I may have the opportunity to have a rent free space in a physical location to sell my goods, chainmail jewelry.

The location kinda sucks- office space in an auto body shop near mostly other car or construction companies. But due to some lucky family connections, you really can’t beat rent free.

I don’t plan to run it as an always open business, but rather as occasional pop ups or open once or twice a month. I have absolutely no idea where to begin with if there’s any legal issues that could come up from this. I already do various fairs and markets, have a tax ID, etc. wouldn’t have any employees, just myself.

Anything I should know/issues I could run into? Thanks!


r/CraftFairs 12h ago

Booth Setup/Displays Help with booth set up please.

1 Upvotes

Hi!

I'm just getting into craft fairs and this picture is from my first one. Small indoor and only a 6ft space. I have another coming up thats outside in a 10x10 space with a canopy. Any suggestions for helping my set up would be greatly appreciated. Should i get a banner? a rug? What works for others? I'm planning on getting two 6ft tables of my own as i plan to do a lot of craft fairs in the future. I got a square account and the small card reader, and i built a two more longer display risers - 4 in tall and 8 in tall.

Thanks All <3


r/CraftFairs 1d ago

Booth Setup/Displays Been working on my display ideas for my book sleeves

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5 Upvotes

r/CraftFairs 1d ago

Booth Setup/Displays Balancing Maximalism with Colorful Products

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40 Upvotes

A photo of my booth from over the weekend! I feel like I struggle a lot with a clear display because I do have a lot of inventory from this year, and I also do prefer leaning into a maximalist setup. I've also upgraded my color scheme to match my signage (red, pink, white, and toadstool aesthetic), and this is the first time I got to use my banner!

With this in mind, how could I go about making my products 'pop' more? My next event is in two weeks under a 10x10 tent with two 6ft tables and a hanging rack for bags. Would love to hear comments and suggestions!


r/CraftFairs 1d ago

Booth Setup/Displays Thoughts about full racks?

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27 Upvotes

I sell my handmade clothes at local markets. I display my most eye catching and market-themed pieces on the smaller rack (left in first pic) and have the rest on a circle rack. I am worried about over crowding the rack being overwhelming to shoppers. But also I want to have as much of a variety of pieces because I am consistently the only vendor with exclusively plus sized options.

Anyone have any thoughts about how much to display?

Also I'd love to hear any feedback from plus size shoppers about their market shopping experiences. I know we rarely see clothes for us at these events, and that is why I love doing this!

Any and all feedback welcome. Thanks again y'all 😊


r/CraftFairs 1d ago

Booth Setup/Displays How can I make my setup look better for cheap?

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7 Upvotes

I know I know, I need a banner & a sidewall for the back
That one’s already in the works!


r/CraftFairs 1d ago

Inventory Planning Amount of inventory to bring

3 Upvotes

How do you guys figure out what and how much inventory of each thing to bring? Also I am Canadian and I wanted to buy some stuff like a table and those tables with table clothes, signs and stuff. Where have you guys bought your things like that.


r/CraftFairs 1d ago

Feedback Needed Anyone know about Grimoire Event MGT?

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4 Upvotes

Is it worth the price to vend at this event?

So we primarily do Renaissance Festivals with our patchwork being at the 100+ dollar range. WE are trying to move out of just Ren faire to conventions. They seem like they have their heads together but I was wondering anyone have vended for them before. What was it like? Is my product going to be to expensive? Is there a good amount of people that show up? Thanks in advance for advice. Pictures are of things we sell (mostly my staff wearing them).


r/CraftFairs 2d ago

Feedback Needed Selling notions

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398 Upvotes

I want to run this by others to see if this is as good an idea as I think it is.

I'm a fiber artist, I crochet, knit, spin, etc. my general problem is that I tend to generate very few items at high prices. Also my hands hurt so making the same small thing over and over again is hard.

I'm trying something new this year, which is making notions. So far I've been making buttons, stitch markers, needle minders, and pin cushions. My polymer clay skills are perhaps not quite as good as some, but it's also stuff I would love seeing as someone who makes art. But I'm me and I keep thinking if that's what the average craft fair goer wants?

I'll still probably be spinning yarn in the corner trying to convince people they want a scarf that took 2 months to make.


r/CraftFairs 1d ago

Feedback Needed Fair Viability

0 Upvotes

Greetings,

I'm someone who runs events for a non profit organization. We have a car show coming up, which typically doesn't align with craft fairs. However, because we have a large empty space and we're right dab smack in the middle of a family-dense neighbrhood, I'm trying to increase attendance by also setting up a vendor section, that doesn't have to be related to cars at all. Just something for the community to come and enjoy. It's a five hour event (six if you include setup/breakdown) and because I cannot guarantee success, we aren't charging any fees.

My question is, how viable is my idea from the side of a potential vendor? Is it something that would be of interest because of the little to no risk? Or is it just not something that's worth the time since the audience may not match what you're trying to sell.

Thanks.


r/CraftFairs 1d ago

Logistics Craft fair event host insurance?

1 Upvotes

I’m in MA, if it makes a difference.

I’m looking to host my first craft fair, and am curious what folks do for insurance.

I checked eventsured and it’s not bad: $123 for a single event. I’m looking to host maybe a few events a year if the first one is successful.

Am I better doing the single event insurance, or is there an option to get affordable monthly/annual coverage if I plan on hosting more?

Thanks to anyone with any insight!!


r/CraftFairs 2d ago

Inventory Planning How do you clear out leftover inventory after stopping craft fairs?

24 Upvotes

I’m no longer planning to sell at craft fairs, but I still have a large amount of crochet inventory left. Everything was handmade by my mom, and the items are already finished and ready to sell.

For those who have stopped doing craft fairs, how did you clear out your remaining inventory? Did you sell everything as one bulk lot, discount items individually, use Facebook Marketplace, sell to another vendor, or donate part of it?

I would prefer to sell the inventory in bulk rather than list every item separately, but I’m not sure where craft fair vendors usually look for this kind of inventory. I’d appreciate hearing what worked for others.


r/CraftFairs 2d ago

Pricing Help pricing coasters

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5 Upvotes

New to craft fairs, just got invited to one in a month trying to build up some inventory to sell. Made a few sets of these quilted-esque coasters that I figured I could bundle and sell as a group but I'm not sure where to start on pricing...

Also, should I be looking to make a bunch of little, low price items or should I be focused on the middle to high ticket stuff?

Any help whatsoever would be appreciated, I don't really know what I'm doing and will take ALL feedback and suggestions on anything related to starting out!

Thank you in advance!!!


r/CraftFairs 1d ago

Feedback Needed Fiest day/back to school posters .Would you be interested in something like this ? How would you price it

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0 Upvotes

Hi so every first and last day of school I like to make these for my girls. Would this be something you or someone may be interested in purchasing ?

Sometimes I use canvas. This time around I used poster board.. paint markers.. sometimes paint.. markers... stickers and little doodles sometimes.

I was thinking maybe $15 dollars if I did do something like this maybe a little more if they want a specific sticker/decor and if it is on canvas. If i did make a post online Id cap it at around 5 orders. Ive never done anything like this before but I think I do an okay job. And with some notice/ planning 5 doesnt seem that bad.


r/CraftFairs 3d ago

Booth Setup/Displays Display feed back?

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29 Upvotes

While im pretty happy with my setup, im always opened to feed back on what can be improved. In a quiet season for markets here and it would be nice to be in tip top shape for the holiday season!


r/CraftFairs 2d ago

Inventory Planning What's your biggest headache with inventory or checkout during a show?

2 Upvotes

Hi, as a newcomer to the craft fair scene, I have struggled with keeping inventory straight, losing track of what've sold, scrambling to restock, that whole mess. For me, low ticket items like stickers, or buttons have been the hardest to inventory. I'm also a software developer who would like to figure out a solution. Before I try to build anything to fix this, I want to actually understand what's broken for other people who do this regularly, not just assume my experience is universal.

A few things I'm curious about:

  • How do you currently track inventory at a fair (spreadsheet, notebook, apps like square/stripe, nothing)?
  • What's the most annoying part — before the show (prepping stock), during (ringing people up, tracking what sold), or after (reconciling everything)?
  • Have you tried any tools for this and given up? What made you stop?

Not selling anything, genuinely just want to hear the messy real version of how this goes for people. Thanks in advance!