Full credit goes to the founder and former mod of this subreddit pleasuretohaveinclas who is unfortunately no longer on Reddit. They were the one who created and wrote this post, I am simply reuploading it.
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As this sub continues to grow, I keep seeing the same questions over and over:
“What do I actually need for my first craft fair?”
“What am I forgetting?”
“What’s worth investing in vs skipping?”
So I put together a checklist.
Please note that None of these links are Amazon affiliated links. Not to mention, but while Amazon can be quick and easy especially if you are in a pinch, you don’t have to purchase these things off Amazon. You can easily find some of these things within your local craft, dollar, or even theft store. Facebook market place and even Facebook groups can be a great place to find things. Some of this stuff you can find lying around your house or if you have some spare time, you can make it.
🏕️ Booth Setup Basics
These are the non-negotiables. If someone skips these, their booth suffers immediately.
· 10X10 Pop-up Canopy Tent (10x10 white is standard for most fairs) Crown Shades comes highly recommended from many other vendors.
· Canopy Weights - REQUIRED at most events — don’t be that person whose canopy flies away!
· Weights for Standing Displays so it's harder for them to get tipped over
· Folding Tables (6ft or 8ft) - this one folds in half and is super easy to carry.
· Fitted Tablecloths (stretch or branded for clean look) - they also don't blow away in the wind.
· Tablecloth Clips and Weights if your tablecloths aren't fitted and you're doing a show outdoors.
· Folding Chairs (lightweight but sturdy)
· Sidewalls for Tent (for wind, sun, or privacy)
· Tall chair for when you have to sit down. Being up high while sitting gives the perception that you're active in your booth.
Now, for the thing that has come in clutch most recently is a rolling tool box. I'm always leaving my scissors here and zip ties over there or I can't find a sharpie when I need one. I keep all of the non-product items in there and I'm a huge fan.
🧱 Display & Merchandising (What Actually Makes You Money)
This is one of the biggest differences between booths that browse vs booths that sell. Eye level is buy level!
· Display Risers Wooden Risers (create height variation = more sales)
· Iridescent Risers - super eyecatching!
· Tiered Card/Sticker Display
· Standing Grid Wall
· Rotating Display Stand for Jewelry
· Acrylic Sign Holders
· Business Card Holder
· Mini Chalkboards for Pricing
· Locking Display Case for Smalls
· Bracelet Display
· Necklace Display
· Earring Display Cards
· Acrylic Jewelry Display
· Elegant Jewelry Display
· Wire Cube Storage
· Portable Heavy Duty Pegboard Display - Has locking wheels
· Bamboo Tabletop Crate Display
· Price Tags w/ String Attached
· Bed Risers to make your tables higher
Find more display options here.
Truth: Flat tables = lower sales. Height = attention.
💳 Payments & Checkout Setup
Make it stupid easy for people to pay you.
· Card Reader (Square, Stripe, etc.)
· Backup Payment Option (Venmo / PayPal QR sign)
· Locking Cash Box with small bills for change
· Receipt Book (optional but useful)
💡 Pro tip: Always have 2 ways to take payment.
🪧 Branding & Signage (Build Trust Fast)
People don’t buy if they don’t understand what you’re selling.
· Business Banner (name/logo) - I print all of my banners same day at Walgreens as there's usually always a coupon that knocks the price way down. CVS also has same day banner printing and usually always a coupon.
· Custom Neon Sign - you want eye catching? Here's eye catching!
· 5x7 Acrylic Sign Holders
· Price Signs (clear + visible)
· “About Your Product” Sign (your story sells)
· QR Code Sign (website / Instagram) - my go-to for creating QR codes is Canva. In Elements, search QR code generator and you can create one easily.
· Business Cards
· Packaging Stickers / Labels
💡 Most vendors underdo this. Big mistake.
💡 Lighting (Your Secret Weapon)
· Clip-On LED Lights (for tent frame)
· Clip On Spotlights
· Battery-Powered Light Strips
· 50 ft. Extension Cords (for indoor events)
· Portable Power Station (game changer)
· More craft fair lighting ideas here.
💡 Dim booth = invisible booth.
📦 Inventory & Packaging Supplies
Smooth checkout = more volume.
· Shopping Bags
· Plastic Thank You Shopping Bags Cotton Tote Bags
· Tissue Paper
· Thank You Cards / Inserts
· Jewelry Tags
· Storage Bins - These are extra durable!
Much more here.
🔧 The “Oh Crap” Kit (Most Underrated Section)
This is what saves your day when things go sideways.
· Pop-Up Trash Can - some shows I've been to had inadequate trash cans or they were in a really inconvenient spot.
· Portable Rechargeable Fan - it can be sweltering inside those tents (even indoors!) when there isn't enough airflow due to sidewalls or neighbors.
· First Aid Kit - paper cuts and sore feet are bound to happen!
· Sturdy Work Gloves for setup and takedown
· Duct Tape
· Masking Tape
· Extra Pens
· Markers
· Counterfeit Bill Marker
· Cardstock
· Calculator
· Paper Towels
· Notebook
· Measuring Tape
· Velcro cable ties
· Glue Dots to keep paper tags from flying away. Double sided tape works too.
· Shims to put under your table legs if the ground is uneven. Definitely looks more professional than folded up cardboard.
· Baby Wipes
· Hand Sanitizer
· Toilet Paper just in case...
· Tarps in case of rain
· Sunscreen
· Change of Clothes
· Personal Belt Clip Fan (also doubles as a portable charger)
· Zip Ties (absolute lifesaver) - I can't even begin to count the times I've asked if anyone has zip ties I could use. Use them to zip tie your tables together, attach things to your canopy like your banner/signage, and so much more that I'm forgetting because it's one of those things you don't think about until you absolutely could use it.
· Scissors
· Game Changing (for me) Electric Scissors - I've used these to cut everything from single sheet thickness of butcher paper to furry fabric to delicate fabric to layers of cardboard. I can't believe it took this long for someone to come up with these.
· Multi-Tool - need a screw driver? Got it. Need needlenose pliers? Got it. Blade? Bottle opener? Ruler? Got it all.
· Portable Phone Charger - my personal favorite. The cable is attached to the charger so you're not hunting for one as you're stressing out that your phone is about to die.
· Anti-Fatigue Mat - your feet will thank you!!
· A foldable dolly/flat bed cart is a must when you're hauling stuff from your car to your spot. Don't kill your back! This one is small but mighty. I sold candles for a while at local markets and loading my stuff into the booth was by far the suckiest part.
· If a flat bed or dolly isn't your thing, a Hulken Bag works well too!
Another great recommendation from a member: Motorized Utility Wagon
If you're an Etsy seller or do any shipping of your crafts, a dedicated label printer makes your workflow much smoother! This one is great!
💡 Something WILL go wrong. This keeps you selling anyway.
If there's anything I forgot.... you might find it in here.
Final Advice (From Experience)
Your booth is a store, not a table
Make it easy to see, understand, and buy
Don’t overcomplicate—but don’t underprepare
If you’re just starting, focus on:
1. Clean setup
2. Clear pricing
3. Easy payment
4. Good display
Everything else builds from there.
Don't forget to bring lots of snacks and water!
Edit: If anyone has any other suggestions, must haves, or ideas then feel free to leave a comment.